hand typing

Drafting IEC publications

 

 

Creating cross-references in Word

MS Word's Cross-references feature is ideally suited to manage cross-references to figures, tables, clauses and subclauses in a document. Creating a link between the cross-reference and its target ensures that references stay correct, even when the number of a figure, table or subclause changes: references are updated automatically, which avoids manual find-and-replace operations.

 

To insert a cross-reference:

 

  • select the References tab
  • select Cross reference
  • choose the Reference type (Numbered item, Figure or Table)
  • select the correct option in Insert reference

 

cross-references window

 

 

To select the correct reference type:

 

cross-references window

 

Updating cross-references

  • To update a single cross-reference, select it and press [F9]
  • To update all cross-references in a document, select the entire document [Ctrl + A] and press [F9]

Error messages

If you get the error message Error! Reference source not found, it means that the field to which the cross-reference links has been deleted (for instance, a deleted figure or table caption produces this error). In this case, check if the element refers to still exists, and then re-create the cross-reference, as outlined above.